Posted: 8/4/25
Salary:  $30.28-$39.60 per hour 
Location:  Canby, OR

Application Deadline:  August 18th, 2025

Position Information:

Canby Utility is seeking a dedicated and skilled individual to join our team as a confidential administrative assistant. This is a full-time, non-exempt, and non-represented position. Position Overview: As the Administrative Assistant - Confidential, you’ll provide administrative and technical support, manage sensitive information with professionalism and discretion, and help ensure the smooth operation of department functions.

Key Responsibilities:

• Maintain and organize utility records, including digital and paper systems.
• Support contract administration by ensuring vendor contracts are current and updated.
• Assist with human resources activities, including collective bargaining, recruitment, onboarding, and leave administration.
• Draft, proofread, and format correspondence, reports, and internal documents.
• Coordinate calendars and serve as the point of contact for public use of the boardroom.
• Assist with board meeting preparation and provide backup support for the Board Secretary.
• Assist with special events and safety program activities.

Qualifications:

• Associate’s degree or any satisfactory combination of experience and training that demonstrates the knowledge, skills, and abilities to perform the above duties.
• Three years of technical and administrative experience, including two years in human resources or records management.
• Proficiency with Microsoft Office and Excel.
• General knowledge of employment laws and best practices, and risk management.
• Strong written and verbal communication skills.
• Valid driver’s license with an acceptable driving record.
• Previous experience working for a utility or public agency is preferred.

Canby Utility offers an excellent schedule and benefits package. Canby Utility has a 4 – 10 work week, M-F, 7:00 a.m. to 5:30 p.m. Benefits include medical, dental, vision, and life insurance for the employee and family, PERS retirement, monthly VEBA contribution, a voluntary 401(k) and 457 deferred compensation plan, an Employee Assistance Program, and additional voluntary supplemental benefit options. Canby Utility offers paid holidays, vacation, and sick leave.

How to Apply:

Applications and a complete job description can be obtained from our website at www.canbyutilityor.gov or at our office located at 1265 SE 3rd Ave., Canby, Oregon. Please submit a resume and cover letter via email to bbenson@canbyutility.org if applying through the website. For more information or to obtain an application by mail, email, or fax, call Barbara Benson at 503-266-1156 ext. 312. A pre-employment driving history, background, and reference checks will be performed after receiving a conditional job offer.

Canby Utility is an Equal Opportunity Employer. We will accept applications by email; however, we cannot guarantee that they have been received. Please fax (503) 263-6597, mail, or bring your signed application materials to our office. Applications must be received by 4:00 p.m. on August 18, 2025.